Only for purchase orders
Checks that know your products and prices.
The purchase order field list does everything the other document types do. It also checks each order against the lists you upload once, and gives you a sales order file.
Purchase order fields
Purchase orders, checked line by line.
Read the purchase orders your customers send: order number, buyer, dates, delivery address and every line. Each line is checked against your own product list and prices, and you download a sales order file.
Your workspace
This is where you work. See it before you sign up.
The same workspace you get when you sign up, opened on the screen closest to this kind of document. Pick a tab to see the rest.
Each list you have made shows its files, how many are waiting for a look and how many are confirmed.
The count at the top shows the pages you have left this month.
Pick the ready list nearest your document, such as an invoice, a receipt or a bank statement, or start with a blank one.
Then name each value you want, say what kind it is, and change any field you like.
Each file is one row and each value you asked for is one column.
A mark on every value says whether it was found on the page, so nothing is filled in to look complete.
Receipt photos on these screens are from the public CORD v2 set by NAVER Clova, licence CC BY 4.0.
Click a value and its box lights up on the page, with a close-up of what was read beside it.
Warnings stay in view, and a person confirms each file before it can be downloaded.
Receipt photos on these screens are from the public CORD v2 set by NAVER Clova, licence CC BY 4.0.
Download your checked files as Excel, CSV or JSON, and choose how lists are shown.
If a file still has warnings, Takarda lists every one first and asks you to confirm.
Receipt photos on these screens are from the public CORD v2 set by NAVER Clova, licence CC BY 4.0.
Make a key, and your own software can send files and read the values back.
Each file it sends counts against your pages like any other upload.
Read your own files after you sign up: the free plan reads 30 pages a month.
What it reads
Purchase order fields. Change any of them.
The ready field list starts with these fields. Reword a field, remove it, or add your own.
Fields
12 on the ready list- Order number
- Order date
- Delivery date
- Buyer name
- Buyer Tax ID
- Delivery address
- Vendor name
- Payment terms
- Currency
- Subtotal
- VAT
- Total
Items
A list, one row for each- Product code
- Description
- Unit
- Quantity
- Unit price
- Line total
Checks
Twenty-three extra checks. Twelve need nothing from you.
Eight use your lists and three use your earlier orders. A check whose list you have not uploaded says Not set up and does not run, so you can still confirm and download.
Complete?
The main details are there
The order number, order date and buyer name are there, with at least one line that has a quantity and a description.
BlocksNeeds: Nothing
Delivery date missing
A missing delivery date stays missing. Takarda suggests one from the customer's usual lead time, and you accept it or ignore it.
WarnsNeeds: Customer list
Signed or stamped
An approver's name and a signature or stamp are on the page.
Blocks or warnsNeeds: Nothing
Missing pages
The page says there are more pages than you uploaded.
WarnsNeeds: Nothing
Dates
Dates are in order
The delivery date is not before the order date, and the order date is not more than a day ahead of today.
BlocksNeeds: Nothing
Old order
The order is older than your limit, or it has run out.
WarnsNeeds: Nothing
Delivery branch and day
The delivery branch is not one of the customer's branches, or the delivery day is a Sunday or a public holiday.
Warns or notesNeeds: Customer list
Repeats
Same order twice
The same buyer, branch and order number is already in your account.
BlocksNeeds: Earlier orders
Nearly the same order
The same buyer sent the same lines with nearly the same total in the last few days.
WarnsNeeds: Earlier orders
Order number looks different
The order number does not look like this buyer's earlier order numbers.
WarnsNeeds: Earlier orders
Sums
Each line adds up
Quantity times unit price, less any discount, equals the line total on the page.
WarnsNeeds: Nothing
The order adds up
The lines add up to the subtotal on the page, and the subtotal plus VAT equals the total.
WarnsNeeds: Nothing
Currency
The currency is not naira. When no currency is shown, naira is taken and you get a note.
Warns or notesNeeds: Nothing
A digit that was hard to read
The line adds up if one digit that was hard to read is changed, so Takarda suggests that digit.
SuggestsNeeds: Nothing
VAT and Tax ID
VAT adds up
The VAT rate is 0% or 7.5%, the VAT on the page is 7.5% of the lines that carry VAT, and the order shows its VAT.
Blocks, warns or notesNeeds: Nothing
VAT on each product
The VAT on the page does not match the VAT you set for the product. It is shown to you and never changed.
WarnsNeeds: Product list
Buyer Tax ID
The Tax ID is there, looks like a Tax ID and matches your customer list. This check only warns.
WarnsNeeds: Nothing
Your data
Prices with VAT in
A price close to the list price plus VAT suggests the order's prices already include VAT.
WarnsNeeds: Price list
Price against your price list
A small gap from the list price is a note, a bigger one a warning, and a large one holds the order until an Admin or the Owner clears it.
Blocks, warns or notesNeeds: Price list
Pack size and unit
A single piece priced like a carton or the other way round, part of a carton, or a pack size that does not match your product list.
Blocks or warnsNeeds: Product list
Product code matching
Each line is matched by barcode, then by a name you confirmed before, then by a close match for you to accept. A line with no match holds the order until you choose one.
Blocks or warnsNeeds: Product list
Barcode is real
The barcode's last digit checks out, and it is not a made up number such as all zeros.
WarnsNeeds: Nothing
Payment terms
The payment terms on the page differ from your customer list.
WarnsNeeds: Customer list
Your lists
Lists you upload once. Every order checked against them.
Upload CSV or Excel once and update it when it changes. A check that needs a list shows Not set up until you upload it. On Business, we load them for you.
Product list
Product code, description, barcode, units per carton and VAT class.
Customer list
Name, other names it goes by, Tax ID, delivery branches and payment terms.
Price lists
A price for each product code, with the dates it applies.
Sales order file
The sales order file. Only confirmed orders go in.
Download it as CSV or Excel, with the same columns in both, and bring it into your own books.
| File | What it is | Shape |
|---|---|---|
| CSV | The standard file. It opens cleanly in Excel, naira signs and all. | One row for each line of the order, with the order details on every row, 34 columns. |
| Excel (XLSX) | The same columns. | Cells that start with an equals sign, a plus, a minus or an at sign are made safe, so nothing in them runs as a formula. Numbers stay numbers. |
The 34 standard columns
The order
Order number and date, buyer, customer code, delivery branch and address, delivery date, payment terms, Tax ID and currency.
Each line
Line number, the buyer's code, barcode, our product code, description, unit, quantity, units per pack, the order price, the list price and the difference.
The amounts
VAT code and rate, net, VAT and gross for each line.
The review
The warnings that were raised, who reviewed the order and when.
Fields you add come after the standard columns.
Scope
What this field list does not do.
- It does not issue or send invoices, and nothing is sent to the Nigeria Revenue Service.
- It does not decide whether an item carries VAT. It checks the VAT on the page against what you set for each product.
- It keeps the buyer's Tax ID as printed, so the invoice that follows can carry it.
- It reads one kind of paper. Use the invoice field list for invoices and the bill of lading field list for shipping papers.
Your own fields
Start from this one. Make it yours.
Reword a field, add one, remove one, or start blank. Describe each field in a sentence, give a typical value, and save the field list. Use it for every file after that.
No training needed
Describe a field as you would to a colleague.
There is nothing to train and no files to label. For each field, write its name, say in a sentence what to look for, and give a typical value. If a value comes back empty, reword the sentence and read the file again.
01
Name it
A short name you would use in a spreadsheet column.
02
Say what to look for
One sentence, written as you would explain it to a new colleague.
03
Give a typical value
It shows Takarda the shape of the answer: an amount, a date, a name.
Any format
Photos, scans, PDFs, Word and text.
Upload what you have. Takarda prepares each file before it reads it, so a crooked photo and a clean PDF end up in the same columns.
- Scans
- Phone photos
- Images
- Word files
- Text files
A file can have up to 100 pages and be up to 20 MB. Upload up to 50 files at a time.
Security
Your documents stay yours.
Kept in Africa, read in Europe
Stored in Africa (Johannesburg). Takarda AI reads each page in the European Union.
Never used for training
Takarda does not use your documents to train any model.
Encrypted
Files travel over an encrypted connection and are stored encrypted.
Every change logged
Each correction and confirmation is logged with who made it. The original reading stays beside it.
Questions
Plain answers to plain questions.
What does the purchase order field list add?
Extra checks that go beyond the common ones: dates, repeated orders, line sums, VAT, pack sizes and your own price list. Each check names the value it is about and never changes it.
Can it match lines to my product codes?
Yes, once you upload your product list. A line is matched by barcode first, then by a code you confirmed before, then by a close match you accept. A line that matches nothing waits for you.
What if I have not uploaded my lists yet?
Lines are still read, and the checks that need your lists say so and do not run. You can confirm and download without them, and add the lists later.
Which files can I upload?
PDFs, JPG, PNG and HEIC pictures, Word (.docx) files and plain text (.txt) files. A file can have up to 100 pages and be up to 20 MB, and you can upload up to 50 files at once. A file Takarda cannot open is refused with a plain note on what to send instead.
What if a value is not on the page?
It reads Not on the page and stays empty. Takarda does not guess to fill a gap. A value that is found points to a box on the page. Some wrong readings can still get through, which is why you look at each file and confirm it before you download.
What does it cost?
The Free plan reads 30 pages a month. Paid plans start at ₦30,000 a month for 250 pages, in naira, month to month. You pay for the pages Takarda reads, not for the people on your team.